Professional Resources Assistant

Office

Toronto

Posting Date

August 29, 2019

Position type

Permanent

RESPONSIBILITIES

  • Providing daily administrative support to the local Professional Resources Talent Team and assisting with general administrative department responsibilities, team projects and assignments, as necessary
  • Planning, scheduling and tracking large volume of meetings with multiple participants in an organized and efficient manner while handling meeting logistics including: booking boardrooms, scheduling video conferences, drafting and circulating agendas, maintaining notes and meeting documentation, and following up on action items
  • Providing administrative assistance to the PR talent teams responsible for the recruitment and onboarding of law firm professionals (students, lawyers and paraprofessionals)
  • Working collaboratively with the Inclusion Now team in support of new and existing priorities and initiatives
  • Maintaining and updating department lists and analyzing and preparing data as requested in a logical and organized format
  • Participating in monthly meetings of PR Coordinators nationally to share news, updates, best practices, and training
  • Identifying PR processes, tasks, and project improvement opportunities and working together as a PR group to improve
  • Managing team expenses and payment of invoices

QUALIFICATIONS

  • Post-Secondary education in Administration or a related field and a minimum of 2 years office experience in a demanding, fast-paced environment
  • Strong attention to detail and excellent organizational, time management and communication skills
  • Ability to multi task and prioritize while maintaining strong client service orientation
  • Demonstrated commitment to maintaining confidentiality and professionally handling sensitive materials and information
  • Must be flexible during heavy workload periods. Role may require flexible lunch hours and some evening work
  • Intermediate-level technical skills in MS Office (Excel, Outlook, PowerPoint, and Word)

Qualified candidates are invited to submit their resume to the following address:

E-mail : [email protected]

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status

Job ID: S801

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