E-Billing Analyst

Office

Toronto

Posting Date

February 19, 2019

Position type

Permanent

RESPONSIBILITIES

  • Ensuring billing deadlines, accruals and status updates are met for e-billing clients, including appropriate communication to billing lawyers and billing assistants
  • Supporting the set-up of new electronic billing requirements for clients, including providing the matter and timekeeper information, creating and modifying various invoice formats and set-up of new phase and task code sets, when necessary
  • Assisting lawyers and billing assistants with submitting budgets and opening new matters in the e-billing vendor sites. Monitoring monthly and annual rate submission deadlines for e-billing clients, liaising with business analysis function to obtain new rates, and ensuring submission is completed prior to deadline
  • Performing monthly reconciliation on portfolio of e-billing clients, ensuring all bills have been properly processed, list of approved timekeepers is up to date and all matters have been opened in each e-billing site. Ensuring all rejections are logged into the e-billing issues document for appropriate monitoring
  • Monitoring e-billing issues log to support lawyers, billing assistants and collectors for tracking of status on all unresolved issues; working closely with external clients to resolve such issues, including new maters, new timekeepers, budgets, etc.
  • Escalating unresolved issues to management where appropriate
  • Maintaining personnel setups for billing assistants, collectors, lawyers and legal assistants within the various e-billing vendor sites
  • Preparing monthly statements for billing assistants, lawyers and/or external clients where applicable; coordinating such reporting requirements with billing assistants/Business Analysis team
  • Performing project work, leading and co-ordinating or participating in projects as assigned
  • Participating and/or leading in special projects related to rates, e-billing, billing, collections and DPM integration sub-processes
  • Identifying and bringing forward opportunities to streamline the rates, e-billing, billing collections and DPM integration sub-processes
  • Assisting billing assistants/lawyers with other client reporting needs and financial requirements from time to time

QUALIFICATIONS

  • Post-secondary education in Accounting or Finance is required
  • Minimum of 1 - 2 years of related experience in a finance/accounting capacity. Preferred experience in Billing, Accounts Payable, Collections and\or Accounts Receivable, preferably in a professional services firm
  • Experience with Aderant Expert or a similar accounting system an asset
  • Ability to prioritize concurrent activities, follow through on open items and provide status updates, unprompted
  • Ability to synthesize complex issues in simple terms and be a pro-active communicator with key stakeholders: lawyers, management and staff
  • Excellent analytical and problem solving skills, demonstrated accuracy, detail oriented and well organized
  • Confident and professional manner when interacting with others
  • Solid computer knowledge including Outlook, Microsoft Word (Intermediate), Excel (Advanced) and either SQL or Access knowledge, computer skills and expertise, and ability to keep up-to-date with changes in technology and latest information

Qualified candidates are invited to submit their resume to:

E-mail : [email protected]

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.