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Bilingual Legal Assistant, Business Law Services

Office

Montréal

Posting Date

November 09, 2022

Position type

Permanent

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the tenth consecutive year in 2022 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Bilingual Legal Assistant, Business Law Services, you will be:

  • Preparing and drafting corporate documents, including extra-provincial annual maintenance, registrations and cancellations and amendment documents pertaining to name change, change of number of directors and change of registered head office.
  • Managing mail for the paraprofessional team and providing day-to-day support for business law paraprofessionals.
  • Uploading documents into Closing Folders and attending to the preparation of correspondence.
  • Maintaining the share certificate library and the Firm’s corporate databases (ALF and EnAct).
  • Attending to the filing of documents in minute books and the Firm’s document management system.
  • Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
  • Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Analysts, etc. where appropriate while ensuring tasks are complete in a timely manner.
  • Coordinating meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
  • Ensuring quality and accuracy of all work, and ensuring all work is completed within reasonable time frames.

As our ideal candidate, you will have:

  • Legal Assistant diploma or equivalent.
  • Minimum 3 years of experience as a legal assistant.
  • Bilingualism is required (French and English).
  • In-depth knowledge of business and legal terminology, court rules and procedures.
  • Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
  • Capacity to perform duties with speed and accuracy.
  • Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
  • Ability to follow-up on files and delays with minimal supervision.
  • High level of discretion and confidentiality.
  • Flexibility to occasionally work overtime.

As a member of the McCarthy team, you will have access to:

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to apply:

We invite you to submit your application to [email protected]. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.