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Bilingual Coordinator, Payroll & Benefits

Office

Montréal

Posting Date

September 20, 2022

Position type

Permanent

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the tenth consecutive year in 2022 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position can be based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.

Reporting to the Manager Total Rewards, is responsible for the effective and accurate administration of Firm-wide national payroll and benefits transactions for Staff and Lawyers.

As a Bilingual Coordinator, Payroll & Benefits, you will be:

  • Provides timely and accurate processing of information coming through the Payroll Services and HR Services mailbox
    • Acting as the first point of contact for all payroll inquiries from Local HR Representatives.
    • Organizing all payroll transaction documents regularly; sorting and categorizing them per pay periods for upcoming cycles.
    • Providing general payroll assistance to members of the Firm upon request.
    • Categorizing, assigning and processing emails received in various departmental mailboxes.
  • Ensures timely and accurate calculations of payment of salaries in accordance with established policies and procedures.
    • Timely and accurate processing all Firm-wide payroll transactions including overtime sheets, payroll transaction forms, special deductions and reimbursements, statutory holidays, bonus payments, salary increases (including retros), banking changes, etc.
    • Ensuring that the employee’s payroll information is accurate in the system (Coordinating the manual cheques process and ensuring timely reconciliation with pay.
    • Reviewing and validating accuracy of payroll data prior to submission to the Paymaster.
    • Creating and/or running routine reports from payroll system, and updating proper payroll documentation.
    • Investigating and resolving transactional payroll issues with Local HR Representatives.
    • Coordinate with the the payroll and benefits application vendors (UKG, Paychex, Lifeworks, etc…), Supporting the payroll year-end process (relevés 1, T4s, T4As, W2, taxable benefits, etc... ).
  • Responsible for timely and accurate non-government institutions payroll remittances and reconciliations of these accounts
    • Calculating, remitting and reconciling bi-weekly and monthly remittances to non-government institutions (includes: Pension Plan, Group RRSP, Sun Life, United Way, etc) and maintaining good relationships with their representatives.
    • Maintaining and updating payroll remittances process documentation for back-up purposes.
  • Back up to the Paymaster when away
    • Replacing the Paymaster’s by accomplishing critical duties to successfully deliver pay run processes and process the accounting tasks.
  • Responsible for the administrative activities related to leave management (short-term and long-term disability, maternity/parental leaves, etc.)
    • In a timely manner, create an electronic file for the Firm member who will be absent from work and update the appropriate leave management file accordingly.
    • When there is an update from the employee or from the short-term and long-term disability management providers, updating all concerned parties as well as the employee’s file and leave management file.
    • Ensuring the changes of status in the integrated HR/Payroll system and prepare payroll transactions as per the latest update provided.
  • Responsible for timely administration of Firm benefit programs
    • Coordinating the wellness, stipend, technology and tuition reimbursement program including communications, answering Firm members questions, coordinating reimbursements and taxable benefit with payroll.
    • Processing and maintaining the member’s benefit (group insurance plan, pensions plans, group RRSP, etc..).
    • Providing back up for management of professional dues and professional memberships.
  • Other duties as assigned.

As our ideal candidate, you will have:

  • College diploma in an accounting related field.
  • A minimum of 3-4 years of payroll experience in a mid to large size firm and the ability to work with minimal supervision.
  • Professional certification (PCP) from the National Payroll Institute preferred.
  • Experience in processing payroll and related accounting in a multi-provincial environment and/or multinational environment.
  • Experience with the UKG system would be an asset but not required.
  • Solid computer knowledge including Microsoft Word and advanced Excel and ability to keep up-to-date with changes in technology.
  • Able to prioritize, including excellent time management and planning skills. Takes initiative to manage workload fluctuations.  Able to meet critical deadlines, with strict attention to details.
  • Reliable and able to carry out job responsibilities with minimal supervision. Confident in making day-to-day decisions but also knows when to escalate and seek supervisory assistance.
  • Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm. Can function in a fast-paced environment while maintaining a cool and calm exterior
  • Personable, approachable disposition; has strong professional acumen.
  • Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.
  • Bilingualism (French and English), written and spoken.

As a member of the McCarthy team, you will have access to:

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to apply:

We invite you to submit your application to [email protected]. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.