Accounts Payable Supervisor

Office

Toronto

Posting Date

January 25, 2019

Position type

Permanent

RESPONSIBILITIES

  • Supervising Accounts Payable team by providing training, coaching and development opportunities, setting performance expectations, evaluating performance in accordance with the organization’s Performance Management Process and meeting weekly to discuss progress and key performance metrics
  • Supervising the weekly disbursement process, preparing all disbursement journals and supporting documentation for approval and transmission to the bank/payee; auditing work flow to ensure all payables transactions are processed accurately and on a timely basis; investigating invoice discrepancies or mismatched invoices to ensure proper resolution; reporting key performance metrics for the team
  • Ensuring the internal inquiries (Lawyers, Paralegals, Legal Assistances, etc) are handled in a timely, accurate manner; with the highest level of client satisfaction
  • Ensuring the A/P accountants are responding to vendor queries in a timely, accurate manner; resolving vendor escalations efficiently and effectively; completing timely reconciliation of vendor statements
  • Ensuring compliance with the authorization policy related to operating expenses, client disbursements, employee reimbursements and capital expenditures; maintenance of authorized signature specimens documentation
  • Ensuring appropriate indirect tax treatment in all jurisdictions (provincial indirect tax rules and rates, non-resident tax rules and filings) for all disbursements
  • Responsibility for all cheque production, safeguarding and procurement of cheque stock, administration of signature plates, etc. for each disbursement bank account, cancelling/voiding stop payments
  • Providing weekly A/P ageing reports, key performance indicators and status on long-outstanding items; weekly new vendor reports; monthly top 25 vendors activity reports by entity and currency; reporting of significant and/or unusual items
  • Supervising the month-end close process for the accounts payable function; preparing expense accruals
  • Liaising with the Vendor Management Office to ensure appropriate approvals, accruals, vendor support
  • Maintaining the vendor master file including key contact information, payment method, payment terms, tax rules, banking information, etc.; recommending timing of archiving of inactive vendors
  • Monitoring and amending expense-related policies to ensure compliance with ASPE, tax authorities and the guiding principles of the partnership agreement
  • Maintaining documentation of key operational transactional flows; recommending and implementing improvements, where appropriate
  • Key liaison to provide cash disbursement timing for each entity/currency for purposes of weekly cash forecasting
  • Overseeing, with assistance from the IT system administrators and bank cash management liaisons, the accounts payable application system (Aderant), Procure to Pay System (Proactis) and employee expense reimbursement platform (Concur) including data uploads, mapping of modules to the financial accounting backbone, security/access to modules and specific functions
  • Assisting with the preparation of the indirect (withholding, commodity) tax documents for the various legal entities
  • Manage and act as the primary contact for all external F/S audits for AP related questions
  • Formulation and implementation of accounting and finance policies for Accounts Payable department
  • Special Projects as assigned
  • Maintain communication with external vendors and internal stakeholders regarding outstanding issues, invoices, inquiries, processes, etc.

QUALIFICATIONS

  • Post -Secondary degree or college certificate in related field (e.g.) Accounting, Business Administration or extensive supervisory A/P experience in lieu of a degree/certificate
  • A minimum of 3-5 years of work experience displaying a strong knowledge of accounts payable concepts, in a shared services, multi-entity, multi-currency environment.
  • Knowledge of Aderant would be beneficial, but more significant is experience with an integrated automated procure-to-pay environment; knowledge of Concur or similar employee expense reimbursement system
  • Customer-service oriented; able to multi-task; highly organized
  • Extensive knowledge of Microsoft Office applications
  • Highly developed problem solving skills, including analytical and critical thinking
  • French is not required but is an asset

Qualified candidates are invited to submit their resume to:

E-mail : [email protected]

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.